COVID-19 Situation Update for Wednesday, April 29, 2020

Includes:

  • Video Message from Dirk
  • Normal Attendance and Governor’s Phased Reopening
  • COVID-19 Self-monitoring, Return to Work Process

COVID-19 Video Message from Dirk

To view BIW President’s video select here

BIW Operations and the Governor’s Phased Reopening

BIW resumes normal attendance beginning Monday, May 11. In keeping with Governor Janet Mills’ four stage plan to reopen Maine’s economy, some new information is available for employees concerning our response as an organization.

Areas that will be affected as we resume our normal attendance schedule include: Leave of Absence policy (included in this update), as well as Face Covering Requirements, Ridership on BIW Buses and Shuttles, Car- and van-pooling, and Travel policies which will follow in the coming days through the Daily Updates.

As always, if you have questions concerning COVID-19 please call the BIW Coronavirus Hotline at 442-5999.

Leave of Absence Directions

Effective the workweek beginning 5/11/20, GDBIW will return to normal attendance and timekeeping policies. Therefore, employees have the following options starting on 5/11/20:

  • Employees may report to work for their normal shift as assigned.
  • Employees may request an alternative shift assignment to accommodate a personal need. Shift assignments will be subject to the normal provisions of the applicable CBA for represented employees or granted at management’s discretion for non-represented employees. Represented employees interested in exploring this option should follow the process outlined within their CBA. Non-represented employees interested in exploring this option should speak with their supervisor.
  • Employees may use all currently available forms of leave in accordance with the terms and conditions of their Collective Bargaining Agreement (CBA), salary benefit plans and state and federal eligibility requirements.
  • Additionally, following the guidelines of GDBIW Standard Procedures 02-10 “Leave of Absence – Hourly Employees” or 02-14 “Leave of Absence – Salaried Employees”, employees may request a Leave of Absence (LOA) from work under the category “other” as defined within the applicable standard procedure and will be considered a Personal LOA. Employees may request a LOA for a minimum of 30 calendar days, up to 90 calendar days for the following reasons related to circumstances associated with the COVID-19 pandemic:
    • Employee Medical Condition: The employee has a preexisting medical condition that puts the employee in the “high risk” category for COVID-19 as outlined by the Centers for Disease Control and Prevention.
    • Family Medical Condition:  The employee has a family member living with them who has a preexisting medical condition that puts the family member in the “high risk” category for COVID-19 as outlined by the Centers for Disease Control and Prevention.
    • Note: To review high risk categories as outlined by CDC here.
    • Child Care: The employee has to remain at home to care for children due to school/daycare closures.
    • Other Extenuating Circumstances: Circumstances beyond the employee’s control which will prevent their ability to report to work due to the COVID-19 pandemic.

Please Note: A LOA of this nature is not intended for employees who have received a diagnosis and/or confirmed positive test for COVID-19 nor is it intended for employees with demonstrated symptoms consistent with COVID-19, as outlined by the Centers for Disease Control and Prevention, who are subject to quarantine per a Medical Professional’s orders.

Local S6, Local S7, BMDA and IGA:

Union Represented Employees interested in exploring a LOA should follow the below steps to make their request at least one week in advance of the requested start date.

Step 1) Employees should speak with the GDBIW Benefits Department (call 207- 442-2527 or email
biwbenefits@gdbiw.com) to understand how a LOA will impact their GDBIW benefits.

Step 2) After speaking with the GDBIW Benefits Department, employees will contact the BIW Coronavirus Hotline at 207-442-5999 to make their Leave of Absence request. All requests must be made by the employee requesting the LOA.  Union officials, Supervisor, other employees and/or family members cannot make the request on behalf of the employee.
Employees should be prepared to provide their Name, Badge, Union Affiliation, LOA Reason, LOA Dates Requested and a good contact number.  Employees will also be required to provide documentation supporting their request.

LOA requests are expected to take approximately 5 business days for processing. If request is due to a medical condition, approval may take longer depending on the documentation required.  Employees will be contacted once a final decision on approval is made.

Salaried Employees:

Salaried employees interested in exploring a LOA should follow the steps below to make their request at least one week in advance of the requested start date.  Salary exempt employees must begin their LOA on a Monday start date.

Step 1) Employees should speak with the GDBIW Benefits Department (call 207- 442-2527 or email
biwbenefits@gdbiw.com) to understand how a LOA will impact their GDBIW benefits.

Step 2) Employees should refer to Standard Procedure 02-14 “Leave of Absence- Salaried Employees”. Requests must be submitted on the “Salary Leave of Absence Request Form” (SP 02-14 Exhibit 1) to their Supervisor.

LOA requests are expected to take approximately 5 business days for processing. If the request is due to a medical condition, approval may take longer depending on the documentation required.  Employees will be contacted once a final decision on approval is made.

COVID-19: Self-monitoring, Return to Work Process

Employees who have reached day 14 of their self-monitoring period or have had symptoms and they have resolved and they are now symptom-free, or their primary care provider has indicated they can return to work should call the Nurse Triage Line at 207-442-4296. (If day 14 of self-monitoring occurs on the weekend, call the Friday before.)
BIW Medical staff supporting the Nurse Triage Line will provide pre-clearance and grant permission to return to work the following business day. Instructions for the day the employee returns to work will be provided to them, which include the process for reactivating their BIW-issued employee badge and visiting BIW Medical. The employee must have a signed form from medical to provide to their supervisor.

For more coronavirus information at General Dynamics Bath Iron Works, click here.