Benefits

As a GDBIW employee you have a comprehensive benefits package to take care of yourself and your family. In the event that an employee has questions about their benefits and how to use them, GDBIW has established the GDBIW Coronavirus Hotline at 207-442-5999 to answer questions and will work with every employee to make sure their family is cared for.
Employees may use all currently available forms of leave in accordance with the terms and conditions of their Collective Bargaining Agreement (CBA), salary benefit plans and state and federal eligibility requirements.

BIW Operations and the Governor’s Phased Reopening

BIW resumes normal attendance beginning Monday, May 11. In keeping with Governor Janet Mills’ four stage plan to reopen Maine’s economy, some new information is available for employees concerning our response as an organization.

Areas that will be affected as we resume our normal attendance schedule include: Leave of Absence policy (included in this update), as well as Face Covering Requirements, Ridership on BIW Buses and Shuttles, Car- and van-pooling, and Travel policies which will follow in the coming days through the Daily Updates.

As always, if you have questions concerning COVID-19 please call the BIW Coronavirus Hotline at 442-5999.

Leave of Absence Directions

Effective the workweek beginning 5/11/20, GDBIW will return to normal attendance and timekeeping policies. Therefore, employees have the following options starting on 5/11/20:

  • Employees may report to work for their normal shift as assigned.
  • Employees may request an alternative shift assignment to accommodate a personal need. Shift assignments will be subject to the normal provisions of the applicable CBA for represented employees or granted at management’s discretion for non-represented employees. Represented employees interested in exploring this option should follow the process outlined within their CBA. Non-represented employees interested in exploring this option should speak with their supervisor.
  • Employees may use all currently available forms of leave in accordance with the terms and conditions of their Collective Bargaining Agreement (CBA), salary benefit plans and state and federal eligibility requirements.
  • Additionally, following the guidelines of GDBIW Standard Procedures 02-10 “Leave of Absence – Hourly Employees” or 02-14 “Leave of Absence – Salaried Employees”, employees may request a Leave of Absence (LOA) from work under the category “other” as defined within the applicable standard procedure and will be considered a Personal LOA. Employees may request a LOA for a minimum of 30 calendar days, up to 90 calendar days for the following reasons related to circumstances associated with the COVID-19 pandemic:
    • Employee Medical Condition: The employee has a preexisting medical condition that puts the employee in the “high risk” category for COVID-19 as outlined by the Centers for Disease Control and Prevention.
    • Family Medical Condition: The employee has a family member living with them who has a preexisting medical condition that puts the family member in the “high risk” category for COVID-19 as outlined by the Centers for Disease Control and Prevention.
    • Note: To review high risk categories as outlined by CDC here.
    • Child Care: The employee has to remain at home to care for children due to school/daycare closures.
    • Other Extenuating Circumstances: Circumstances beyond the employee’s control which will prevent their ability to report to work due to the COVID-19 pandemic.
  • Employees who are instructed to submit information to the BIW Medical Department may access the required form here.

Please Note: A LOA of this nature is not intended for employees who have received a diagnosis and/or confirmed positive test for COVID-19 nor is it intended for employees with demonstrated symptoms consistent with COVID-19, as outlined by the Centers for Disease Control and Prevention, who are subject to quarantine per a Medical Professional’s orders.

Local S6, Local S7, BMDA, IAFF and IGA:

Union Represented Employees interested in exploring a LOA should follow the below steps to make their request at least one week in advance of the requested start date.

Step 1) Employees should speak with the GDBIW Benefits Department (call 207- 442-2527 or email biwbenefits@gdbiw.com) to understand how a LOA will impact their GDBIW benefits.

Step 2) After speaking with the GDBIW Benefits Department, employees will contact the BIW Coronavirus Hotline at 207-442-5999 to make their Leave of Absence request. All requests must be made by the employee requesting the LOA. Union officials, Supervisor, other employees and/or family members cannot make the request on behalf of the employee.

Employees should be prepared to provide their Name, Badge, Union Affiliation, LOA Reason, LOA Dates Requested and a good contact number. Employees will also be required to provide documentation supporting their request.

LOA requests are expected to take approximately 5 business days for processing. If request is due to a medical condition, approval may take longer depending on the documentation required. Employees will be contacted once a final decision on approval is made.

Salaried Employees:

Salaried employees interested in exploring a LOA should follow the steps below to make their request at least one week in advance of the requested start date. Salary exempt employees must begin their LOA on a Monday start date.

Step 1) Employees should speak with the GDBIW Benefits Department (call 207- 442-2527 or email biwbenefits@gdbiw.com) to understand how a LOA will impact their GDBIW benefits.

Step 2) Employees should refer to Standard Procedure 02-14 “Leave of Absence- Salaried Employees”. Requests must be submitted on the “Salary Leave of Absence Request Form” (SP 02-14 Exhibit 1) to their Supervisor.

LOA requests are expected to take approximately 5 business days for processing. If the request is due to a medical condition, approval may take longer depending on the documentation required. Employees will be contacted once a final decision on approval is made.

COVID-19: Self-monitoring, Return to Work Process

Employees who have reached day 14 of their self-monitoring period or have had symptoms and they have resolved and they are now symptom-free, or their primary care provider has indicated they can return to work should call the Nurse Triage Line at 207-442-4296. (If day 14 of self-monitoring occurs on the weekend, call the Friday before.)
BIW Medical staff supporting the Nurse Triage Line will provide pre-clearance and grant permission to return to work the following business day. Instructions for the day the employee returns to work will be provided to them, which include the process for reactivating their BIW-issued employee badge and visiting BIW Medical. The employee must have a signed form from medical to provide to their supervisor.

Additional Important Coronavirus GD Benefits Information

Accident and Sickness

The following improvements have been made regarding Accident and Sickness (i.e. Short Term Disability) benefits:
  • Eligibility for Accident and Sickness benefits has been expanded to include all GDBIW full-time employees who have received a diagnosis and/or confirmed positive test for Coronavirus.  In addition, employees with demonstrated symptoms consistent with Coronavirus, as outlined by the Centers for Disease Control and Prevention, who are subject to quarantine per a Medical Professional’s orders are also eligible for Accident and Sickness benefits. If you have questions regarding this expanded eligibility, please call 207-442-1762 or email biwbenefits@gdbiw.com.
  • Employees not exhibiting symptoms who have been exposed to COVID-19 at work will be entered into the Occupational Health Monitoring Program (OHMP). Learn more about the program here. Employees exhibiting symptoms of COVID-19 or who choose not to participate in the OHMP will be instructed to leave work and to contact Benefits at 207-442-2527 or email biwbenefits@gdbiw.com.
  • Employees can cover their time away from work with Short Term Disability (STD) Benefits, CTO, VAS, Sick Time, Code 03’s.
  • Current represented, probationary employees (as of 3/17/20) have been granted eligibility for the Basic Accident and Sickness Plan prior to completing the required 360 work-hours of their probationary period.

Health Coverage

Health Savings Accounts (HSA) and Coronavirus-related insurance coverage:

The IRS has issued Notice 2020-15 to confirm that until further guidance is issued, a plan like GDBIW’s PHAP still complies with HSA contribution guidelines if it provides benefits associated with testing of Coronavirus as “preventive care”.

GDBIW has updated coverage to include Coronavirus testing and office visit costs associated with Coronavirus testing as “preventive care.”

For additional details about the GDBIW Benefits Resource, click here.

Telehealth Available Through MDLIVE

Telehealth continues to be important given the demands on the healthcare system.

Online Care providers are available 24/7 through MDLIVE – GDBIW’s telehealth solution. This telephonic benefit is available to employees and families who are enrolled in a GDBIW health plan. To utilize this benefit, please log into Mdlive.com/gd or contact MDLIVE at 800-657-6169.

Medicare and Telehealth services: Medicare has temporarily expanded its coverage of telehealth services to respond to the current Public Health Emergency.  We encourage you and family members with access to Medicare to contact your healthcare professionals about the possibility of telehealth – we also strongly encourage you to confirm the details pertaining to coverage of such access. Click here for source.

Dependent Care FSA

Dependent care flexible spending accounts are available to all GDBIW employees. You may be eligible to use your Dependent Care FSA to pay for changing child-care arrangements due to Coronavirus impacts. Make sure to consider the information described in the link below or contact Health Equity/WageWorks at 877-924-3967.

Click here for more dependent care information from Health Equity/WageWorks.

Commuter Benefit

Commuter benefits are available to all GDBIW employees. If your parking or transportation situation has changed, you may be able to use this benefit to help with that. If you have questions about this benefit as it relates to the Coronavirus, please either contact Health Equity/WageWorks:

Retirement Plans

During times of extreme market volatility, it is only natural to feel uneasy and want to react in some way. It is common to ask:

  • Should I keep saving?
  • Should I change my investments?
  • How can I access the funds in my 401(k)?
  • Should I take a 401(k) loan?

While GDBIW cannot advise you about the specifics of your own situation, it is best to avoid investment and savings decisions based on emotion. It is important to understand the tax implications and long-term impact of changes to and withdrawals from your plan.

The General Dynamics 401(k) Plan has tools and resources to help you with your investment and savings plans.
We encourage you reach out to the General Dynamics Service Center via phone or online or to consult your financial advisor or accountant to get personal advice and guidance regarding your retirement accounts:

Additional Personal Finance Considerations and Resources 

2019 Personal Income Taxes

IRS deferred federal tax deadline: The Treasury Department and Internal Revenue Service announced that the federal income tax filing due date is automatically extended from 4/15/20 to 7/15/20.

Taxpayers can also defer federal income tax payments due on 4/15/20 to 7/15/20, without penalties and interest, regardless of the amount owed. This deferment applies to all taxpayers, including individuals, trusts and estates, corporations and other non-corporate tax filers as well as those who pay self-employment tax.

The State of Maine has extended deadlines for state income taxes to align with the federal change. Contact your tax professional with any questions.

To view source and resource for additional details, click here.

Unemployment Insurance

Updates to unemployment from the State of Maine: The legislation temporarily revises eligibility requirements to include situations not typically covered, such as:

  • An employer temporarily ceases operation due to Coronavirus
  • An individual is quarantined with the expectation of returning to work once the quarantine is over

Additionally, the Federal Government has introduced the CARES act which offers additional potential benefits.
To view source and resource for additional details, click here.


The information contained above regarding GDBIW benefit plans is summary information only. As always, the applicable plan documents govern the administration of these benefit plans.
Third party sites are provided for information purposes only.  References to third party sites in this memo do not constitute any recommendations or guarantees of accuracy of the information referenced. You should not assume that any discussion or information contained above serves as the receipt of, or as a substitute for, personalized investment advice from GD, GDBIW, or Fiduciary Investment Advisors. GD, GDBIW, and Fiduciary Investment Advisors are neither a law firm nor a certified public accounting firm, and no portion of the content should be construed as legal or accounting advice. The above information is provided by your GDBIW benefits team and Fiduciary Investment Advisors. As you know, Fiduciary Investment Advisors provides regular financial education lunch and learn meetings at GDBIW.
As this is an evolving situation, please be sure to check and recheck resource links for additional information updates.